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Entrepreneur Tips: Onboarding New Employees

When onboarding new employees, a seamless experience is vital in enhancing productivity, strengthening engagement, and reducing turnover rates. This Forbes report shows that organizations with consistent and coordinated onboarding process steps can improve new hire productivity by 54%. With dynamic onboarding programs, new hires learn all that comes with their positions, making it easier for them to adjust quickly.

However, most businesses do not have a strategic employee onboarding program in place due to lack of time and the expense of setting up one. Statistics reveal that the average cost of onboarding a new employee could go as high as $3,000 for a month-long training program. While the upfront expense is steep, investing in a solid onboarding strategy promotes continuous employee and organizational growth and retains talent in the long term.

Engaging onboarding approaches also prompt your new hires to recommend your organization to great talents within their professional networks. Therefore, building an effective and economic employee onboarding process is crucial in ensuring that you get the right talent for the position. Find out new employee orientation best practices that every entrepreneur should consider to ensure a successful onboarding process below. 

Personalize Your Onboarding Process

Personalization is becoming more than a buzzword in the employee onboarding circuit. Employees now expect training programs to be more innovative and tailored to their preferences. While the personalization aspect can initially be a colossal time-suck, this can prove to be the difference-maker in helping employees contribute to overall organizational success. 

Implementing a personalized onboarding process also enables employees to find their places quicker and become fully productive at work. Unlike the typical onboarding scheme, a personalized approach considers the person’s ability to adjust to a new environment and respond to organizational culture. This way, organizations can avoid overwhelming their new hires with too much information and help them settle into the workplace effectively. 

Personalized onboarding approaches also show your new employees that you are working hard to prove they exercised good judgment when accepting your offer. You can conduct initial assessments to achieve personalized onboarding and test the employees’ skills and potential growth areas. This makes it easier for you to bypass the parts they already comprehend and customize the remaining training materials to align with their learning needs.

Take Advantage of Technology

Technology advancements can be influential when onboarding new employees. While it won’t supersede interpersonal communications, technology can centralize the onboarding process by providing a streamlined location for organizations to share and store data. Technology also provides consistency and keeps stakeholders in the loop of the organization’s recruits.

Several technology advancements from business phone systems to applicant tracking solutions can accelerate the onboarding range. Virtual phone systems work by helping you stay connected with remote employees and keep them informed at every stage of the onboarding process. You can also use applicant tracking platforms to monitor each employee’s training progress and help them become productive much quicker. 

Applicant tracking systems also equip powerful features like notifications, document management, and task management, which work conjointly to make your onboarding process more coherent. You can check different types of applicant tracking software to find a platform that can cater to your existing needs. By taking advantage of technology in the onboarding process, you can explain roles and set objectives to help with employee development.

Make the Onboarding Process Flexible

Flexibility is essential when onboarding new employees. Although onboarding schedules and timelines are important, setting strict deadlines may keep employees from fully understanding their organization’s role. A deadline-driven onboarding process also prevents new hires from adjusting seamlessly to your company culture. 

Every employee is different, and using an all-purpose onboarding process may not be the most desirable course of action. Therefore, you must provide new hires with sufficient space and time to integrate themselves into your operations. Keeping your onboarding process flexible allows them to learn at their pace and ensures they can apply that knowledge to thrive in the workplace. 

Flexible onboarding is also key in ensuring that employees feel connected to your organization while working remotely. When onboarding new employees online, you must start talking about its mission and vision before providing more detailed information on the departments they will be assigned. Either way, ensure your onboarding is employee-centric so that they can stay engaged throughout the process.

Place New Hires in a Simulated Working Environment

The need for employee training becomes more crucial than ever with the emergence of innovative software platforms and databases. With appropriate training, organizations can ensure that their new hires are skilled enough to do their jobs properly. Therefore, businesses must take advantage of job simulations to help employees get acclimated to their positions. 

Often, organizations make the mistake of providing new employees with vague instructions during the initial briefing. While a short orientation can save you time, it might lead to higher turnover rates, which can directly impact your organization’s bottom line. The cost of recruiting a new employee can be time-consuming, not to mention expensive; therefore, initiating comprehensive training is necessary. 

Placing them in a simulated working environment that represents real-life work conditions allows new employees to acquire in-depth knowledge about their respective positions. It also helps organizations provide and collect real-time feedback, which is essential in establishing a strong remote team culture and improving employee work approaches. Job simulation results are also measurable, allowing organizational executives to monitor, assess, and change work processes.

Avoid Paperwork at All Costs

Paperless methods are increasingly becoming more popular in all business facets, particularly in the recruitment field and for a good reason. Going paperless empowers businesses to stay efficient and become more proactive in gathering and monitoring real-time onboarding information. It also improves the overall employee experience and eliminates the risk of losing talents to competition due to onboarding frustrations. 

Every employee wants their first day to be seamless, and bombarding them with paper documents like manuals and policy guides might do the exact opposite. Getting rid of paper documents and switching to digital alternatives enable employees to become more engaged in the onboarding process since information is shared across multiple locations. 

Paperless onboarding also gives your new hires the freedom to complete their profiles at their convenience. Thus, ensuring that they spent their first weeks on the job doing what they love to do. As for businesses, going paperless can bring significant cost savings since you no longer have to deal with buying or upgrading printers and finding sufficient storage space.

Onboarding new employees is a complex process that requires effective communication to ensure that the organization can relay its vision and mission statements smoothly. Therefore, leveraging virtual phone systems during the entire process is vital in ensuring proper communication between new hires and the organization. One of the must-have tools for working remotely and ensuring a smooth onboarding process is Tresta. 

Tresta is a virtual phone system that helps organizations communicate seamlessly with their new employees. It is brimming with dynamic features like call management, smart routing, extensions, auto-attendants, call forwarding, custom greeting, texting, and unlimited calling, which work together to add professionality to your business. Tresta offers a generous 30-day free trial on top of its monthly package.